CSRA-
Associational Operational Guidelines
Updated: January 2008
*Are groups, not individuals. The only individual elected will attend the board meeting not the whole group. Association meetings conveys the entire groups position, and carries only one (1) vote.
*Are elected at the associational meeting held in April every two years. The outgoing vice president will organize and hold the election. Board members will consist of singing members only. All board members may be re-elected if so chosen. The officers will rotate out every two (2) year
*There shall be board members as follows:
1 – President, non-voting, except to break ties
1 – Vice President
1 – Treasurer
1 – Secretary
*Those desiring to be member of our association are asked to submit an audition tape as well as a statement of purpose to the board for approval. Once approved by the board, they are to receive a copy of the Associational Guidelines and will be presented to the rest of the association at our next meeting.
*The association’s meetings will be held on the third Thursday at 7:30 every month. The Sings will count as a meeting for that month; the September meeting will be the annual fish fry, concluding in December with the annual Christmas Party.
*The association will attempt to sponsor about four (4) singing events during the year. These sings will be held in January, May, September and November. Additionally we will sponsor several other special fellowship building events during the year such as the annual Fish Fry and a regular Thursday meeting at a restaurant.
*Each member understands and agrees that it is mandatory that each group be represented at the monthly meetings. A part of membership into the association is the understanding that the meetings are of the utmost importance and agree to have someone from the groups to be present.
*All groups, including soloists and duets must attend regular meetings or be represented by someone in order to be able to sing at associational sings.
*A member of a group or duet or the soloist must be able to sign-up meeting and personally sign the sheet to sing at the designated singing event two (2) months in advance.
*A member of a group or duet or the soloist or an authorized person needs to call the associational secretary or a board member as soon as possible if a cancellation is necessary in you time slot at an associational sing.
*Shall be due yearly by April 30th, to the treasurer of the association.
Singing members………………..$50.00
Non-Singing members ……..….$10.00
Note: Dues will be prorated from the time joined to the annual dues (April) are due.
*If dues are not paid by April 30th, the member will be transferred to an inactive and cannot participate in future sings until dues have been paid.
*Association members that actively participate in the association’s singing events should sing Southern Gospel Music exclusively.
* Association members understand that as a member of the organization they must support the associational sings. This means that even if they are not scheduled to sing, they should attend these sings support their follow members.
*Sign up must be in person for singing time slots for their group only. The signup sheet will be broken down into 15 minutes increments with a total of 30 minutes using two time slots. This will be done in a round robin manner.
*If you are signed up to sing….be prepared in case your time slot is moved up earlier. If this happens and you miss your time, the sequence will continue on and you will be added back in at the end.
*All members who are scheduled to sing at the associational sing must show up for prayer one hour prior to the beginning of the sing.
*All equipment to be used during the sings must be set up at least two hours prior to the start of the sing. No other equipment can be set up during the course of the sing.
*Singing event time slots will be as follows:
Number of songs or a time limit…..decided by whichever comes first
5 songs……..or………….14 minutes
*An electric lighting device will indicate your remaining time. A red light indicates STOP at the conclusion of the song you are singing.
*Any special equipment a groups needs to support their singing will be set up, connected, and tested out up to one (1) hours before the event starts that day.
*The following equipment will be provided for your use for the duration of the event. Request maximum use of this equipment to help minimize confusion and maintain an atmosphere of professionalism.
***Mixing Console, connected in the rear of the facility via use of the associations snake,
with 5 microphones available.
***Mini disc, cassette and CD players
***Drums, bass amp, guitar amp and keyboard
*If there is a volunteer group to handle the sound system requirements for the event, that group may receive if requested priority placement in a time slot most desirable for their group to sing.
* Everyone that is scheduled to sing must pay $10 to the Association Treasurer.
*If there is a volunteer group to handle the sound system requirements for the event, that group may receive if requested priority placement in a time slot most desirable for their group to sing.
*The concession stand will be handled by the association. All groups/members who are singing must help in the running of the concession. A signup sheet will be posted at the beginning of the sing for each group to pick the time they would like to serve. The Board will be responsible for selecting the menu and posting of prices.
*Inside sings are to be Sunday dress.
*Outside sings are to be dressy casual.